At Calayan Educational Foundation, Inc. (CEFI), we value your privacy and are committed to protecting your personal information. This Privacy Notice outlines how we collect, use, share, and safeguard your personal information. It also describes your rights and how you can exercise them.

1. Information We Collect

We collect information directly from you when you provide information through our forms, applications, or other communication methods.

The types of personal information we may collect include but not limited to:

• Contact details (e.g., name, address, email, phone number)
• Demographic information (e.g., date of birth, gender, nationality)
• Academic records (e.g., transcripts, grades, attendance)
• Financial information (e.g., payment history, scholarship applications)
• Information about health and well-being, if required for educational purposes or by law

2. How We Use Your Information

We use the information we collect to:

• Provide educational services and administer student records
• Communicate with you regarding school-related matters
• Process payments and manage financial accounts
• Ensure compliance with applicable laws and regulations
• Conduct research and analysis to improve our services
• Publications through bulletin boards, posters, tarpaulins, website and CEFI social media;
• The processing is necessary to pursue the legitimate interests of the personal information controller, or by a third party or parties to whom the data is disclosed.

3. Sharing Your Information

We may share your personal information with:

• Service Providers: Third-party companies that perform services on our behalf (e.g., School Management System, Learning Management System)
• Regulatory Authorities: When required by law or necessary to comply with legal processes
• Educational Partners: Other educational institutions, for transfer or partnership purposes (e.g., CHED, DEPED, TESDA)
• Other Third Parties: In cases of emergency, safety, or legal requirements

4. Data Security and Retention

We implement appropriate security measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction. Records are retained according to the institution’s Record Retention and Destruction Policy.

5. Your Rights

Depending on your jurisdiction, you may have the following rights regarding your personal information:

1. Informed: Know why data is being collected.
2. Access: Request a copy of your personal information
3. Objection: Object to the processing of your personal information
4. Erasure and Blocking: Request deletion or blocking of your personal information under certain conditions.
5. Damages and File Complaint: Claim damages for privacy violations and file a complaint with the National Privacy Commission.
6. Rectification: Request to correct inaccurate or incomplete information
7. Data Portability: Request to receive your personal information in a portable format
8. Contact Information

If you have questions or concerns about this Privacy Notice or how we handle your personal information, please contact us at:

Office of Data Protection
Red-V, Lucena City, 4301
Tel. No. (042) 710 2514
dataprivacy@cefi.edu.ph