A. READERS SERVICES

a. Clientele of the Elementary Library

The pupils from Elementary department and registered for courses or programs at this campus as well as the faculty, administrators and the support staff of the institution are the clientele of the Elementary Library for whom the collections are developed.

Understanding the needs of these users is the basic premise in the philosophy of collection development. Each title selected should fill a current or foreseeable need for some faction of the Elementary library.

Service will be extended beyond this defined group (Library users) but materials will not be specifically acquired for individuals and groups where need does not overlap with the above defined clientele.

The resources of the library are at the disposal of:

• • All bonafide students of Calayan Educational Foundation, Inc.
  • CEFI Administrators
  • CEFI Academic Personnel
  • CEFI Non-Teaching Personnel
  • CEFI Alumni
  • Outside Users

b. Guidelines for specialized forms of materials

1. Bibliographies

The bibliographies provide the means of locating research materials available in other libraries thru inter-loan service, thus augmenting the research potential of CEFI library. A strong collection of subject and collective bibliographies will be acquired for the purpose of:

a. with the use of bibliographical reference sources and indexes, librarians can be able to measure the depth of the collection and

b. it will identify the standard titles should be acquired.

2. Computer Program

Acquisition of microcomputer software program is to support or enhance instruction.

3. Encyclopedia

Encyclopedias are to be maintained in the reference section. Purchases of encyclopedias should be schedules over a period of years, replacing the oldest, well used set in the collection as fund permit. Superseded sets will be placed in the general collection if determined to be useful for special content features.

4. Fiction

The library will not buy fiction that is anticipated to have only short term interest among readers but will attempt to select new works of promise in the literally field, especially those works which would support literature course offerings. As part of the selection process librarians will evaluate the work in terms of the author’s earlier writings and current reader interest.

5. Maps

Maps of the world and the Philippines and of the region will be acquired and maintained.

6. Newspaper

The library will seek to provide a representation of national, regional and local publications. A diversity of political and diversity of political and social viewpoints should also be represented in the selection of newspapers.

7. Pamphlets

These will be selected by the same criteria of usefulness and authenticity as used for books. These materials will generally be held in the vertical files and will be reviewed annually for the continuing value. Since many of the pamphlets will be obtained without charge, selection of materials should follow the requirements cited for Free materials.

8. Periodical Indexes and abstract

Indexes and abstract is the easiest way of locating articles on journals, magazines and periodicals. The library maintains full range of indexes, representing all disciplines included in the campus curricula or expected to be included in the foreseeable future. Indexes will emphasize both the basic comprehensive indexes and those that are subject specific. Abstracting services considered being a major value to faculty and students will be included in the book collection or available for access and retrieval through on line bibliographic retrieval services.

c. Services and the use of the Library

The Elementary library adopts the controlled/modified “open shelf” system meaning, a reader may go to the stacks area and select which books to use, provided these are properly and officially charged/loaned out at the charging desk.

1. CIRCULATION SECTION – This section contains the general collection of books, fiction and nonfiction, which the students can borrow for home use.

2. RESERVE SECTION – Kept in this section are books that may be requested by some teachers/faculty members to be made available for the students but for a shorter period of time, because of the limited number of copies per book. So, to distribute the use of the book to several users, the library places this in the Reserve Section where the students can take turns in borrowing the book for just a few hours.

3. REFERENCE SECTION – Books containing specific facts and information about anything in this world are kept in this section. They include encyclopedias, dictionaries, handbooks, almanacs, yearbooks, atlases, gazetteers, biographies and indexes.

A systematic summary of all significant knowledge, a summary of the knowledge of one subject. It is usually arranged alphabetically.

DICTIONARY – An alphabetically arranged publication containing information about words, meanings, derivations, spelling, pronunciation, syllabication and usage.

HANDBOOK – A book written primarily for practitioners and serving as a book for constant revision or reference.

ALMANAC – An annual calendar with astronomical information and other data: a miscellany of useful facts and statistical information.

YEARBOOK – An annual publication containing current information in brief; descriptive and/or statistical form.

ATLAS – A volume of maps or charts with or without explanations.

GAZETTEER – A geographical directory listing places, their locations and information about them.

BIOGRAPHICAL DICTIONARY – A listing of people, usually in alphabetical order of surname, providing details of dates, titles, birthplace, family, etc.

MANUAL – A book of instruction on doing, making or performing something.

DIRECTORY – A list of names of residents, organizations or firms in a city, region, country or internationally, providing various details e.g. addresses; a list of members in a particular profession or trade.

BIBLIOGRAPHY – A list of related materials or resources, usually subject related.

4. FILIPINIANA SECTION – This section contains books written by a Filipino author, printed and published in the Philippines, about the Philippines and books written for the Philippines and its residents.

5. PERIODICAL SECTION / CONTINUING RESOURCES – The Periodical Section is the place where local and international professional journals, magazines, newspaper and other serial literature can be found.

6. CHILDREN’S SECTION – Is an area exclusively for the kids. It houses big books and other references suited for the kids.

7. AUDIO-VISUAL AREA – A place where Audio-Visual materials and equipment’s were housed.

d. The Card Catalog

The card catalog is the guide to the collection of books in a library. It is    an alphabetically listing of all the books in the library, together with information on where they may be located on the library shelves.

Every listing in the card catalog is called an entry. On the upper left-hand corner of the catalog card are group of symbols, figures and letters. These symbols are the classification number, author number, copyright and   collectively called the book’s call number. The librarian locates a book by means of the call number. There are three cards for each book. The author card is filed alphabetically according to the title of the book, and the subject is filed according to the topic discussed in the book.

• • Author card – contain the author’s full name, last name first, the title of the book, the place of publication, the publisher’s name and the date of publication, as well as the call number of the book. They may also contain other pieces of information such as the number pages, edition and some special features of the book.
  • Title card – for a book contains basically the same data found in the author card except that the title appears on the first line. This makes it easy for the reader to locate a book even if he or she does not know the author’s name.
  • Subject cards – are useful when doing research on a topic and does not have a particular title or author in mind.

All cards are filed alphabetically in the drawers. Each drawer is labeled with a       letter or several letters called guide letters. Book titles beginning with “A”, “The” and “An” are filed alphabetically using the author’s last name. If you had found the book that you need, copy the call number on a piece of paper then locate the books from the shelves or ask the library staff for assistance in finding the book.

e. Library Information Literacy Program

This program aims to develop effective and efficient access and retrieval of information among library clienteles. It is the ability to effectively select, locate, retrieve, organize, evaluate and utilize information from varied sources and formats to satisfy the information needs.

The Library provides the following:

1. 1. Library orientation every opening of the school being conducted by school librarians to the different freshmen students during their English I subject.
   2. Library programs included in the curriculum such as library lessons and projects and coordinates with the English teachers for their implementation.
   3. Plan and prepare activities for National Book Week Celebration.
   4. Provides bulletin board for the on-going activities of the library and its newly acquired collections and flyers for clienteles regarding the use of the library and its resources.

f. Library Card

The library card is required in borrowing and returning library materials. It is also required for entrance and in any library transactions. Use of one’s ID is strictly prohibited. Lost cards should be reported immediately to the librarian and a fine of Php20.00 will be charged for the replacement. For getting a library card, student should present their enrollment form to the librarian and fill up the information slip at the counter.

g. How to borrow Circulation Books:

1. 1. The library card is required in borrowing and returning library materials. It is also required for entrance and in any library transactions. Use of one’s ID is strictly prohibited. Lost cards should be reported immediately to the librarian and a fine of Php20.00 will be charged for the replacement. For getting a library card, student should present their enrollment form to the librarian and fill up the information slip at the counter.
   2. Check from the card catalog/OPAC if the book is available at the title of the book.
   3. In a slip of paper, copy the call number the authors. Locate the books on the shelves.
   4. With the call number as a guide, proceed to the shelves. Locate the book on the shelves. Ask help if necessary.
   5. If the book is found, write your name legibly on the book card, and present your library card at the charging desk.

h. How to borrow Reserve Books:

1. 1. Follow Circulation borrowing procedures 1 to 4.
   2. Write your name legibly to the book card and photocopying slip then present your library card at the charging desk.

i. How to return the book:

1. 1. Return the book on or before the due date to the library staff at the counter.
   2. If the book is overdue, present the book to the library staff and pay your fines before getting your library card. Return the books properly on the shelves.
   3. To renew, follow the returning procedures first then follow borrowing procedures.

B. TECHNICAL SERVICES

A. ORGANIZATION OF MATERIALS

The Elementary Library adopted the INFOLIB Library Information Systems, a stand-alone library system designed to provide library and information management solutions for small libraries with 5000 or less records. The entire module is user friendly and can be an alternative to expensive, propriety computer systems for small libraries and other non-profit entities. It consists of four modules wherein library operations are done with the help of computer. There are also added features for Reporting and Indexing.